We have drafted this page in response to the amount of misinformation regarding sdn bhd company in Malaysia.
This page gives you the basic and honest facts about registering a sdn bhd company in Malaysia and all of the information below can be confirmed at ssm.com.my (an official website of the Registrar of Companies in Malaysia).
On this page we are not trying to sell you any products or services, we are simply trying to inform you of the facts in an unbiased manner.
Are the companies we register complete?
Yes, every company registered by us comes with all the required documentation, registered with SSM, 100% legal, totally complete.
Suruhanjaya Syarikat Malaysia (Companies Commission of Malaysia)
Suruhanjaya Syarikat Malaysia (SSM) is Malaysia Government Department through which all Malaysian companies are registered.
What details & documents do you need to register a sdn bhd company?
The whole company registration process is made so easy and the following are needed to register your new company in Malaysia:
- New company’s name
- Directors’ & shareholders’ residential addresses
- Photocopy of IC
- Share capital structure (shareholding details)
- Every company must have at least 2 directors
- All directors must be 18 years or older and are not bankruptcy
- At least 1 director residing in Malaysia
Company secretary requirements
- A company must have at least one Company Secretary
- Company secretary must be a member of any one of the prescribed professional bodies or licensed by the SSM.
- Every company must have a registered office in Malaysia
- It must be a commercial address at which official documents can be served
- Cannot be a PO Box
- It is usually and commonly used secretarial firm’s office as registered office of a sdn bhd company
Company incorporation filing fee
We include the SSM filing fee in our package price. When using other incorporation agents make sure you are not caught out with added filing fee charges once you want to submit your application.
Opening a business bank account
Typically banks in Malaysia will require the following certified true copied documents from the company to open an account:
- Certificate of Incorporation (Form 9)
- Other forms (Superform)
- Resolutions to open bank account or internet banking account
NB. You are advised to visit your preferred bank in Malaysia to know all details and requirements to open your company’s bank account as different banks may have different policies and requirements on the matter.
Annual General Meeting (AGM)
- A company is required to hold its Annual General Meeting (AGM) within 6 months from the accounting year end, and for newly registered company, within 18 months from the date of incorporation.
- One of the agenda of AGM is to have the audited accounts adopted or approved by the shareholders of the Company.
Filing your annual return each year
- Every company needs to lodge the Annual Return within 1 month of the AGM
- An annual return is a snapshot of general information about a company’s directors, appointed auditors and company secretary, registered office address, shareholders and share capital.
Filing your income tax return with Inland Revenue Board
- Every company must register with Inland Revenue Board (or more commonly known as Lembaga Hasil Dalam Negeri, LHDN) once the company has commenced its business activities
- Submit your company’s income tax return to LHDN within 7 months from the financial year end
GST license requirements
If you are ONE of the following categories, you will need not to apply GST license with Royal Malaysia Customs.
- Your company’s last 12 months’ sales was less than RM500,000
- Your company’s next 12 months’ sales is expected to be less than RM500,000
- You are running business in Exempt Supply category
- You are exporting all your products oversea (Out-of Scope)
If you are not anyone of the above, you are required to register with Royal Malaysia Customs (RMC) and charge 6% GST to all your customers. See more: GST Malaysia
Accounts and audit
- Every company is required to prepare its accounts and to be audited by approved auditors in Malaysia every year.
- A company must appoint one or more auditors who must be approved auditors in Malaysia.
- The audited accounts must be tabled at the AGM for adoption/approval by the shareholders of the company.
- This audited accounts is required to be lodged with SSM, together with the Annual Returns (see below)